Organizing Your Time on Meetings

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Meetings are an essential part of practical life. A considerable part of one’s daily time is spent attending, organizing, and managing different meetings. The main question here is how people can save their time on meetings and spend it on other productive activities.

Here is some option for it:

1. Fewer Meetings, More Time

One significant mistake people make is attending every meeting, including the irrelevant ones too. Before attending any meeting, examine first! Whether an unimportant hourly session is more important or at the same time the various tasks that you need to complete. Reject respectfully and focus on your different tasks.

2. Reduce time on meetings

Save your time on meetings by reducing irrelevant agendas. Try focusing on primary points and converting your one-hour session into 45 minutes or shorter. Simultaneously working on it can save your time bit by bit, and in the end, you will have an extra hour or two for managing your different tasks.

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3. Entitling others

The team often organizes group meetings because individuals face a lack of decision-making skills. Overcome this by empowering your colleagues and staff in making personal decisions, giving advice and support wherever necessary. No doubt some decisions take an immense amount of staff involvement. Still, small choices, on the other hand, can be taken individually.

4. Strictness of the time on meetings

Saving time on meetings requires time strictness and regulations, from starting your meeting on time to managing different tasks and then finishing on time. Ensure that everyone reaches on time, attend the discussions and then wind up on time as well.

You may like reading:

10 Scrum principles that will help you to save time in meetings or

Why Check-in Meetings are a Waste of Time?


Check the useful tips to succeed in Meetings!

5. "To-the-point" meetings

It’s essential to have precise meetings rather than having long talks. Issue a formal agenda before the meeting of the topics that the team will discuss.
If you haven’t proposed the plan, take two to three minutes, and decide on them. Then work on it for the rest of the conference. Discuss achieving the targets and then working on them. Save your time from longer talks having slight effectiveness.

6. Stand-up discussions

Not all meetings need you to sit on the table chair and have a discussion with your colleagues. Teams can have sessions with smaller goals and regularly have short-term communications, saving your time and efforts.

7. Alternative talking

Do not stick with one or two members for so long. Try revolving the discussions after a minute or two. Try giving out more responsibility to others. It will provide you with more points and will save time more often.

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8. Get rid of general talking to save time in meetings

One main thing to do in meetings is to get rid of general business, which would lead to time-wasting discussions.

9. Including fewer members

It is necessary to invite only those few people who are appropriate for the relevant topic. More people will lead to more discussions which will ultimately increase the meeting time. Including more people just because they don’t get offended isn’t necessary.

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Summary on How to organize Time on Meetings

Time is money. It is good to save it from irrelevant activities. Still, the best is to protect it from the relevant ones wherever possible. Try using some of the above solutions and save your time more than before!

Orli Daily Standup bot for Meetings recommends also reading some interesting books to make save your time on meetings and go Agile: