Standup tool: Which features should a company consider to choose a standup tool?

a standup Tool teams need for daily standup meetings and project management - standup bots for teamwork

First of all, let’s discuss the problems companies and teams may have while organizing standup meetings and then go to a standup tool companies use to manage them.

What problems can the standup meetings have?

  • Teams can face a situation when the standup meeting runs out of time. It is too long. 
  • Teams discuss questions that are not relevant 
  • Not suitable time for all workers, participants of the meeting
  • Managers, team leaders organize standup meetings too often or rare, wrong or different time
  • Have a leader for a meeting
  • Have a lack of automation and standup tools

There are many other challenges that companies can face during standup meetings. To avoid these problems and be more efficient, companies need to choose appropriate standup tools.

Let’s go to the features a company should consider when they need to choose the standup tool.

All standup tools and standup bots are different. Despite having some similarities and commonly offered services, each tool is unique and can satisfy just some company needs.

a Standup Tool teams need for daily standup meetings and project management bots

Which features should a company consider to choose a standup tool?

1. Budget - Price of the standup tool service

 Yes, the price is essential. There are some free apps and standup tools that can cover simple requirements and work for small teams. Of course, for extended teams and more features, people should pay some price.  The payment versions are usually open for unlimited users and meeting numbers.

The average range of a price varies from several dollars to hundreds (a month). However, most of the companies provide free trial periods to use their product. Moreover, the expenses that meetings take are much more than buying a license for the standup bot.

2. Keep in mind your aims and requirements for teamwork for the reports you need to have

Of course, the main idea of a standup meeting is to make it happen. But besides, you would need to have other valuable features to lead successful meetings and get the results you need.

For instance, you may need to use some polls, some converters, language translators, spell checkers, integrations with project management tools, etc. You can get some of these things if you use particular standup bots or add extensions and additional apps.

3. Simple and accessible

One of the important features to consider is accessibility. Being Easy to use’’ is one of the vital features to value. If your team spends hours learning, discovering, and adjusting its job to a new bot, it is a waste of time and money.

A standup tool should be affordable and straightforward for every team member not to waste time and effort on inserting them into a company work process.

4. Integrations for a standup tool

We can consider integrations as a separate standup tool (read about it a bit below) or features that the standup bot should provide if you add it. It is a big problem if the team can’t connect their project management tools and other software programs they need to use.

Moreover, there is no meaning to using such a bot that could not keep your work on track and make your life and working process more manageable.

What are 3 Scrum questions - scrum bot- daily standup bot for project management - checkins for teams

Read more about the standup questions in the following article:

What are 3 Scrum questions?

What is a role of a standup tool and standup bots for teams and managers?

We can consider integrations as a separate standup tool (read about it a bit below) or features that the standup bot should provide if you add it. It is a big problem if the team can’t connect their project management tools and other software programs they need to use.

Moreover, there is no meaning to using such a bot that could not keep your work on track and make your life and working process more manageable.

1. Remind about a coming standup meeting

Daily Standup bots send reminders to every team member to send their dailies from the start of the day or at the set time. Because of these features of standup bots, employees don’t need to keep in mind the date or time of the next meeting.

However, it is always possible to turn off the notifications and change the settings.

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2. Time Zone differences

The standup tools help forget about time zone differences.  It is particularly useful for remotely distributed teams when workers could be spread around the world, in different branches (the same or different countries). 

3. Running asynchronous meetings automtically

Teams shouldn’t worry about organizing meetings and all their details because standup bots run asynchronous meetings automatically.
Moreover, adding standup bots is usually really easy and doesn’t require any special technical knowledge. The one thing teams need to do is give permissions (which is safe) and start using the daily standup bot.

One of the most helpful standup platforms and standup tools is Discord. It helps teams can organize their standup meetings most simply.
Add Bots and Integrations you need to Discord and succeed in your projects.

4. Concentrate on main goals and questions are urgent

No worries about not related topics because standup bots include daily standup questions to answer and teams easily orient with them, construct their talks around those questions.

5. Be aware of standup meeting' discussions

It is not a problem anymore if someone can’t participate in a meeting for some reason. Because the leader of a meeting or people who missed it for some reason could always be aware of discussed topics, tasks are done, worked, planned, and due.

Suppose teams use standup tools (depending on the restrictions managers set). In that case, team members can see the discussed questions and results of meetings, future tasks to work on, blockers, and other important information. Furthermore, the company can use standup questions’ answers as useful information for various reports.

6. Automation and its benefits for standup meetings

 The last, but the most important is Automation! It brings in our life a great opportunity to reduce the number of meetings! How? We can have the results of the meetings without having them directly and personally.

Of course, some teams like meeting face to face (or with the video call), and from time to time it is vital to have meetings face to face for all teams but still, using standup bots instead of meetings increases productivity and effectiveness of the teamwork.

Use the standup bots to succeed

Managers, team leaders, or business owners can be truly sure about all benefits that standup tools and bots provide. Companies can set and achieve more goals by recording points for every employee, blockers for the tasks, automatic reports, possibilities to measure workers’ performance, be more organized, saving time, and more if they use standup bots.

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